How To Fill Out A Job Application

Before you start an application, make sure you have:

Having these items ready will make your application easier and faster to complete.

You may be asked to complete one of the following:

Online application: The most common type. You fill out a form on a website and may upload your resume and cover letter.
Paper application: Some local businesses or stores still use printed forms.
In-person application: You might visit a workplace, request a form, fill it out, and return it directly.

Most applications ask for:

Personal information: Name, address, phone number, email address
Work history: Previous employers, job titles, dates of employment, job duties
Education and training: School names, diplomas, certificates
Skills: For example, languages spoken or computer skills
References: Names and contact information of people who can speak about your work
Availability: Days and hours you can work
Additional information: Desired salary, reasons for leaving past jobs, special licenses or certifications

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Read instructions carefully
Understand what is required and how to submit the application. Note any documents you need to attach.
Gather your documents
Have your resume, cover letter, reference list, and work history ready.
Fill in the form
- Online: Type clearly and review your spelling and contact information.
- Paper: Use a black or blue pen. Write neatly.
Review your application
Double-check:
- Spelling of your name and contact details
- Work and education dates
- Document attachments
- Format of phone numbers, ZIP codes, and dates
Submit the application
- Online: Look for a confirmation message or email.
- Paper or in-person: Dress professionally, hand it in politely, and bring a copy of your resume if you can.
Keep a copy for your records
- Save or write down the details you entered, along with the date and company name.

Your local library or American Job Center can help you with resumes, applications, and job search support.

Find help

List jobs from other countries if they match the job you are applying for. Highlight your skills and roles.
Make sure your phone number, email address, and mailing address follow U.S. formats.
If you are unsure about a question, ask for help from someone you trust or visit a public library or job center.
Practice on a sample application before filling out the real one.

Once your application is submitted:

Check your email and voicemail regularly in case the employer contacts you.
Tell your references you have listed them, so they are ready to respond.
Some employers may require interviews, background checks, or skills tests.
If you do not hear back after one to two weeks, it is acceptable to follow up politely. Keep applying to other jobs while you wait.